Privacy & Cookie Policy

This document describes how ICAI-TEMS 2026 ("we", "our") manages the personal data of users visiting this website and participating in the conference.

1. Data Controller

The Data Controller for the conference organization is:

IEEE TEMS / ICAI-TEMS Local Committee
Address: Via Diotisalvi 2, 56122 Pisa (Italy)
Email:

2. Types of Data Collected

a) Data provided voluntarily

We collect personal data that you voluntarily provide when you:

• Submit a paper via our submission system.
• Register for the conference.
• Contact us via email.

This data usually includes: Name, Surname, Affiliation, Email address, and billing information.

b) Navigation Data & Cookies

While browsing this site, some information is automatically collected for technical purposes (IP address, browser type). Furthermore, we use third-party services that may install cookies.

3. Cookie Policy

This website uses cookies to improve the user experience.

What are cookies?

Cookies are small text files that websites save on your computer or mobile device while you visit them.

Third-Party Cookies (Google Maps)

To show the conference location, we embed an interactive map provided by Google Maps on our "Venue" page.

• Google may set cookies (e.g., NID) to remember your preferences and for security purposes.
• By interacting with the map or clicking "Accept" on our cookie banner, you consent to the use of these cookies.
• For more information, please visit Google's Privacy Policy.

How to manage cookies

You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. However, if you do this, you may have to manually adjust some preferences every time you visit a site and the interactive map may not work.

4. Purpose of Processing

Your data is processed strictly for the following purposes:

• Conference Organization: Managing peer-review, scheduling sessions, and printing badges.
• Communication: Sending notifications about acceptance, schedule changes, or practical info.
• Legal Obligations: Issuing invoices and certificates of attendance.

5. Data Sharing

We do not sell your data. Data may be shared with:

• IEEE: For the publication of proceedings in IEEE Xplore (only for accepted papers).
• Service Providers: Strict technical partners (e.g., hosting provider, registration system) acting as data processors.

6. Your Rights

Under the GDPR, you have the right to access, rectify, port, and erase your data. You also have the right to object to and restrict certain processing of your data.

To exercise these rights, please contact us at: .